Terms and Conditions
The following are the terms and conditions under which you will engage the services of Holland and Green Ltd
1. Fees
Our fees are quoted excluding the prevailing rate of VAT (currently 20%).
The structure of payments is specified in your quotation or invoice, no variance from this structure is permitted save for the express agreement of Holland and Green Ltd.
The work indicated in each stage is not relative to the fee charged for that stage. Should you choose to stop work on your project, Holland and Green Ltd reserves the right to calculate the fees due based on the hours logged to your project, not exceeding the full value of the quotation, up until the date we are told to cease work. This will be charged at out current hourly rate.
All fees are payable within 7 days from issue of invoice. Holland and Green Ltd retains the discretion to charge interest on late payments at 5% above base rate per month or part thereof.
Any Fixed fee quoted by Holland and Green is based on an assumption of hours charged at our standard rate of £60+VAT per hour. For example a flat fee of £1,500+VAT is based on the assumption of 25 Hours work at £60+ VAT per hour. As such if time spent on a project exceed the estimated time by 20% or over Holland and Green reserve the right to charge for any additional hours at our standard rate of £60+ VAT per hour in 15 minutes increments.
In agreeing that a design should be submitted to the Council for approval you are confirming that it is considered 'fit for purpose'. Within reason, significant changes to the design after this point may result in additional chargeable time at our hourly rate. It should be noted that changes to the design may invalidate your Local Authority Planning or Building Regulations approval.
Rates of professional service available on request.
1(a). Expenses
Reasonable levels of expenses for printing, travel and purchases necessary to complete brief, are included in quoted fees. Additional expenses will be passed on to customers at cost price if deemed necessary.
2. Exclusions
Holland and Green Ltd are Architectural Designers rather than Architects and as such are not members of The Royal Institute of British Architects (RIBA).
Holland and Green Ltd reserves the right to use suitably qualified subcontractors or any other third parties to fulfil aspects of our work and you acknowledge that your records may not necessarily be stored or located at Holland and Greens premises for the duration of the assignment.
Holland and Green Ltd accept no liability for the quality of work produced by subcontractors and consultants we have instructed on your behalf.
Local Authority fees are not included in the fee payable to Holland and Green Ltd. Local Authority fees are payable direct to the Council. A budget figure will be provided with your quotation.
3. Drawings
All drawings & documentation will be kept on record for six months. Where printed copies of drawings are required, or changes required out-side of the quoted works Holland and Green Ltd reserves the right to levy a charge for the cost.
Holland and Green Ltd excludes responsibility for losses due to work based on dimensions, drawings or other materials supplied by the client, or for losses due to work carried out from drawings reproduced by third parties. Holland and Green is not responsible for any building work that is carried out using these drawings. All dimensions on drawings or in documents are to be checked on site before work commences. Any discrepancies found in drawings are to be reported to Holland and Green Ltd immediately. Holland and Green Ltd excludes responsibility for losses where this procedure is not followed.
All drawings, documents and information remain copyright of Holland & Green Ltd, or remain the property of the supplier of the original material.
All physical drawings, notes and documentation or electronic documents produced remain property of Holland and Green Ltd until all fees relating to that work are paid. Copyrights remain with Holland and Green Ltd.
Holland and Green do not accept any responsibility or liability for any work undertaken by Builders, Contractors or other individuals using out of date drawings or drawings not Approved by either the Council or notified Authorised Inspector. It is the responsibility of the Client to ensure, at the point where building work commences, that their builder is provided with Approved Plans. Failure to build to approved plans may lead to Council enforcement action for which Holland and Green will not be held responsible.
Should additional detail be required to be generated to satisfy a Party Wall Surveyor this will be undertaken at our usual hourly rate’
4. Requirements
It is the Client(s) responsibility to provide any information regarding the site / building such as boundary lines, easements, covenants and legal description. Holland & Green Ltd excludes all liability for losses that arise from the Client(s) failure to provide such information.
Your Local Authority or Building Control Department may request that structural, wildlife or similar surveys are carried out by hired professionals. Should this happen, Holland and Green will not cover these costs but will aim to make you aware of these requirements as soon as possible.
Holland and Green will always work closely with clients and the Council Planning Department to generate designs that will be acceptable to both, however we can make no guarantees that Planning Permission or Building Regulation Approval will be granted for your proposed building work.
5. Jurisdiction
Any dispute arising from this agreement is to be governed by the law of England and Wales.
HOLLAND AND GREEN LTD.
REGISTERED OFFICE: 8 Chiltern Grove, Thame, Oxfordshire OX9 2ED.
REGISTERED IN ENGLAND AND WALES. COMPANY REG. NO: 07428883,
