1. Meeting HollandGreen

The first step in the process is to complete your Developing Your Brief questionnaire. This will help us understand your desires and aspirations and provides some background info on your property.  Once we have received and reviewed this we’ll give you a call to chat through your thoughts and ideas.  At this stage we will give you an idea of what might, or might not, be possible from a design and planning perspective.  This initial chat is also a great opportunity to check we are a good ‘fit’ – Projects tend to take quite a while to complete so it is important we all get on!

The next step is either to meet at one of our offices at a pre-arranged time (so we can prepare for you) or arrange a Home Consultation.  We’ll do some background research and then explore your thoughts and ideas in a little more detail.

We’ll be able to advise on what is possible from a planning perspective as well as providing some initial design suggestions.  After the Office Meeting or Home Consultation we’ll either send you an outline proposal for taking your Project from the initial Concepts through to the completed build, giving details on the journey ahead, time-frames and an estimate of the likely fees and other costs  or we’ll suggest we begin with a Feasibility Study.

2. The Feasibility Study

Our design team meet for a briefing at your property, then put together a document that details the potential project options (including costs) to help you make an informed decision on what you wish to build.

The Feasibility Study will allow us to give you some additional design inspiration and help you understand the full potential of the house together with the likely challenges we might face and importantly the likely cost of the actual final build.  This Feasibility Study will form part of the subsequent work required in the Concept and Planning Stages.

Many Clients have found the Feasibility Study provides just the right amount of information to enable them to make an informed decision about the scope of what they want to do balancing aspiration and budget at this very early stage without investing a significant amount of money.

The Feasibility Study gives you a range of design options and includes:

  • An existing site appraisal
  • Details about potential Planning challenges
  • Sketch proposals
  • Interior precedents: and images
  • Budget costings
  • Timetable and next steps

The cost of the Feasibility Study includes the the structural engineers fees and the report can also be used to give potential purchasers an idea of their options for improvement if you wish to sell your property.

3. The Concept Development Stage

It’s time to Commission HollandGreen and the first thing we now do is to conduct a full digital 3D survey of your home and undertake the ‘Project Design Meeting’ to flesh out the initial Feasibility Brief and settle on the Project Scope.  At this point we’ll also set up your private Client App (we’ll be putting everything to do with your project on here) and (if not already complete) help you set up your own HG Pinterest Board where we can inspire, collaborate and share ideas.

We will now build your home as a comprehensive and detailed 3D Model and begin to develop your 3D Concept Designs for you to review and digest.  When ready we’ll arrange for you to come to one of our offices for the Design Review Meeting where we will explore the scope of works in detail and start to refine the various Concepts into a single design that we will then progress with more detail and information.  This is often a good point to involve the Quantity Surveyor again to help understand a more accurate final cost of the design. Then, with the detailed design completed and signed off, we can proceed to the Planning Stage.

4. Design Development and Planning Stage

We’ll evolve the 3D model from the early stage concept into a highly detailed final 3D interactive model that you can explore on your laptop or phone with the Virtual Reality goggles we supply.  When you’re happy, we will generate the 2D Plans and submit your planning application to the Council Planning Department for your Planning Permission or Permitted Development Certificate of Lawful Development Application.  We have a dedicated in-house Planning Manager who will manage the application through the process and keep you updated on progress.  We can also now start refining interior design and kitchen design and make sure we have covered other important elements such as party wall notices.

5. The Detailed Design, Specification and Building Control Stage.

Once Planning Approval has been received (or before) we are ready to move forward with the detail.  We start with a verification of the cost of the project with an independent Quantity Surveyor to fix the scope of work going forward and then develop the design that details the exact finish and specifications you want.

Our detailed design ensures you get the properly considered, high-end finish you want, and not a ‘basic builder’ finish.  It also means you’re not forced to make late decisions on site, adding stress, ambiguity and cost to the build stage, which can result in an inferior build and long lasting dissapointment.  Unlike the Planning drawings which demonstrate how the proposed alterations might change the look of the property and impact on its surroundings, the Detailed Design Package and Building Regulations  are focused on, among other things, how the building work will be undertaken, thermal efficiency, suitability of products used and the structural integrity of the design. The final design might also require us to provide a SAP Report, or a Build Over Agreement with Thames Water.  The Building Regulations Package ultimately contains all the detail needed to gain Building Control Approval – without which the design cannot be built.

6.The Tender & Mobilisation Stage.

Using our detailed design and construction package, we put together a shortlist of contractors for you to choose from.

Our comprehensive Tender Package enables a shortlist of suitably qualified contractors to generate accurate tenders for your project. We analyse the tenders and help you choose the right contractor for your project, with a clearly agreed contract price and completion date

7.The Build Stage & Contract Administration

Our Contract Administrator (CA) checks the delivery of the design and progress against the agreed schedule to ensure your build runs smoothly.

We keep a careful eye on your project to ensure that the build reflects the vision you chose following the Feasibility Study, and the detailed finish and specifications we supplied to the builder – we also ensure that it keeps to the budget agreed in the Contract.

8.The Handover

Once everything has been completed on site you can move into your new, wonderful living space.

But that’s not the end of our service. We’ll keep in touch to ensure that everything is working as we intended, and give the builder their final payment only once we’ve confirmed you’re happy